Notarization and Apostille Services: What You Need to Know
If you’re planning to use any U.S. document internationally, there’s a good chance you’ll need it notarized and authenticated with an apostille. These steps ensure that your document is legally recognized abroad. At Orange County Apostille, we can handle both notarization and the apostille process for you from start to finish.
We know this can be confusing, which is why we encourage you to read this comprehensive guide. If you’re not sure whether your document needs an apostille, this article will help you decide.
For fast and professional service, book your appointment with Orange County Apostille today.
What Is Notarization?
Notarization is the process of verifying the identity of the signer of a document and witnessing the signing by a commissioned notary public. The notary adds a seal and signature, which confirms the authenticity of the signature.
You may need a notarized document if you’re dealing with:
- Power of attorney
- Affidavits
- Real estate transactions
- Consent forms for minors traveling abroad
👉 Learn more about notarial acts at the National Notary Association.
What Is an Apostille?
An apostille is a certificate issued by the Secretary of State or U.S. Department of State, verifying the authenticity of the document or notarial act. It allows the document to be recognized in any of the Hague Apostille Convention member countries.
Why You Might Need an Apostille
Here are common scenarios where you may need an apostille:
- Dual citizenship applications (U.S. Citizenship and Immigration Services)
- International adoptions (U.S. Department of State)
- Marriage or divorce abroad (California Department of Public Health)
- Teaching or working overseas (U.S. Department of Education)
- Exporting goods internationally (U.S. Department of Commerce)
Still unsure? Hague Apostille Members lists all countries that require apostilles instead of full embassy legalization.
We Can Notarize and Apostille Your Documents
At Orange County Apostille, we are licensed notaries and experts in apostille certification.
We Help You With:
- Notarizing your documents locally
- Submitting them to the California Secretary of State for state-issued apostilles
- Sending federal documents to the U.S. Department of State in Washington, D.C.
- Handling translations and embassy legalization (for non-Hague countries)
Which Documents May Need Notarization and Apostille?
1. Birth and Death Certificates
- Request certified copies through the CDC Vital Records or local health department.
2. Marriage Certificates
- Obtain from your county clerk’s office or the California Department of Public Health.
3. Divorce Decrees
- Court-certified copies available through the California Judicial Branch.
4. Power of Attorney
- Must be notarized and often translated. Learn more at the American Bar Association.
5. School Transcripts and Diplomas
- Confirm with your registrar and have notarized. Education resources available at U.S. Department of Education.
6. FBI Background Checks
- Order directly through the FBI Identity History Summary. These require a federal apostille.
7. IRS Documents and Tax Filings
- Download transcripts or obtain certified letters via the Internal Revenue Service.
How the Apostille Process Works
Step 1: Document Review and Notarization
We check your document’s eligibility and notarize it if needed.
Step 2: Submission to the Secretary of State
We deliver your documents to the California Secretary of State for authentication.
Step 3: Federal Authentication
If your document is federal (like an FBI background check), we send it to the U.S. Department of State.
Step 4: Translation and Legalization (If Needed)
Some countries also require certified translations or embassy legalization. We help with both.
Step 5: Return and Delivery
We ship the completed apostilled documents back to you using FedEx, UPS, or internationally via DHL.
Avoid These Common Mistakes
- Submitting uncertified copies or digital scans
- Failing to notarize personal documents before submitting for apostille
- Sending federal documents to the state authority instead of federal
- Not checking the requirements of the destination country in advance
Frequently Asked Questions (FAQs)
How Long Does It Take?
- State-level apostilles: 5–10 business days
- Federal apostilles: 2–3 weeks
- Expedited services available through Orange County Apostille
Can You Apostille My Document From Another State?
Yes, we assist with apostilles nationwide. We’ll submit your document to the appropriate Secretary of State.
What If the Document Is Going to a Non-Hague Country?
You’ll need embassy legalization. We’ll handle that, too. Visit Embassy World to check your country’s status.
What If My Document Is in a Foreign Language?
Some countries require certified translations. We offer translations through certified professionals registered with the American Translators Association.
Conclusion
If you’re sending a document abroad, there’s a good chance it must be notarized and apostilled. Whether you’re applying for citizenship, studying overseas, conducting international business, or getting married abroad, Orange County Apostille can help.
For stress-free, accurate service, book your appointment with Orange County Apostille today!
