Corporate Apostille Services

At California Apostille Services, we specialize in providing fast, reliable, and expert apostille services for a broad range of corporate documents. Our mission is to simplify the apostille process for businesses, ensuring that your corporate documents are recognized and accepted internationally. Whether you’re expanding overseas, establishing foreign partnerships, or fulfilling international regulatory requirements, our service ensures that your documents adhere to global standards under the 1961 Hague Convention.

Companies Partnered With

0 +

Documents Apostilled Per Month

0 +

Document Types Apostilled

0 +

Satisfaction

0 %

Types of Corporate Documents

Articles of Incorporation

Proof of formation of a business entity; required for international expansion or legal registration abroad.

Certificate of Good Standing

Verifies that a company is legally registered and in compliance with state regulations.

Operating Agreement (LLC)

Internal document outlining management structure and member responsibilities of an LLC.

Bylaws (Corporation)

Rules adopted by a corporation’s board to govern internal operations and decision-making.

Board Resolutions

Formal declarations of decisions made by a company’s board of directors.

Stockholder Meeting Minutes

Records of official decisions made during shareholder meetings.

Share Certificates

Documents certifying ownership of shares in a corporation.

Merger or Acquisition Agreements

Contracts formalizing the combination or takeover of businesses.

Business Licenses or Permits

Legal authorization to operate a business in a specific jurisdiction.

IRS EIN Confirmation Letter (CP 575)

Official IRS letter verifying assignment of an Employer Identification Number.

Franchise Agreements

Legal contracts outlining rights and obligations between franchisors and franchisees.

Trademark Registrations

Proof of brand or product protection issued by the USPTO.

Patent Assignments or Registrations

Legal documentation of invention rights ownership.

Business Contracts (e.g., Sales, Distribution)

Agreements between businesses for the provision of goods, services, or partnerships.

Annual Reports

Yearly filings that provide an overview of a corporation’s financial and operational status.

Power of Attorney for Business Transactions

Legal document appointing someone to act on behalf of the company abroad.

The Process Explained

Document Review:

Each document is meticulously reviewed to ensure compliance with the specific apostille requirements.

Preparation:

We meticulously prepare your documents, verifying details and completing any required forms.

Submission:

Documents are submitted for apostille processing in the most expedient manner.

Verification and Delivery:

Post-apostille, documents undergo a final verification before prompt delivery, ensuring they are ready for your international business needs.

Corporate Partner Case Studies

“As Orgain continues to expand its global footprint, we’ve faced the complex challenge of navigating international regulatory requirements for our health and nutrition products. One major hurdle was ensuring that our U.S. FDA Certificates of Free Sale and Certificates to Foreign Government were properly apostilled for countries that are members of the Hague Apostille Convention. These documents are essential for proving that our products are registered and approved for distribution in the U.S. and are safe for export.”

“We turned to Orange County Apostille for help with the federal apostille process. Their team made it seamless. They arranged for our FDA-issued documents to be properly certified and apostilled by the U.S. Department of State in Washington, D.C. This was not something we could have done alone—between the precise document handling, courier delivery, and federal processing timelines, their expertise saved us significant time and prevented costly errors.”

“Thanks to their efficient service, we were able to meet urgent deadlines to ship our clean protein powders and organic nutritional drinks to retailers and distributors in the UAE and Asia. Our international partners were impressed with how quickly we delivered the required documentation. We will absolutely continue to work with Orange County Apostille for all future product certifications and FDA-related apostille needs.”

— Compliance Manager, Orgain, Inc.

When Phillips Industry, a growing manufacturing firm based in Los Angeles, decided to expand its operations into Mexico, they encountered a challenge that many U.S. companies face: ensuring their corporate documents and legal authorizations were recognized abroad.

Their legal team quickly realized that Mexico—being a member of the Hague Apostille Convention—required official apostille certification on all submitted U.S. documents. Without it, none of their filings would be accepted by Mexican authorities, including their business registration and legal representation agreements.

Phillips Industry required expedited apostille services for the following:

•Articles of Incorporation

•Certificate of Good Standing from the California Secretary of State

•Board Resolutions authorizing international operations

•Partnership Agreement with a Mexican distributor

•Power of Attorney authorizing a local representative in Guadalajara to act on behalf of the company in legal and financial matters

These documents had to be notarized properly, translated into Spanish, and apostilled by both state and federal authorities, depending on their origin.

“Orange County Apostille was absolutely essential in helping us meet our cross-border documentation needs. Their team handled everything—apostilles, translations, notarizations—and guided us through every step. We were able to open our office in Guadalajara on schedule, with all documents accepted by the local authorities. They gave us confidence and clarity during a very complex expansion process. Highly recommended.”

— James Thorne, VP of Legal Affairs, Phillips Industry

Genoray USA, Inc., a leading developer and distributor of medical imaging systems, needed to expand its product distribution to several countries in Latin America, Europe, and Asia. To do so, the company was required to provide certified and apostilled documentation that would satisfy foreign government regulations for import, product registration, and commercial authorization.

Documents Apostilled

1.Articles of Incorporation (California Secretary of State – corporate legitimacy)

2.Certificate of Good Standing (California SOS – current legal status)

3.FDA Certificate to Foreign Government (U.S. Department of State – proves regulatory compliance of medical devices)

4.ISO 13485 Certification (apostilled after notarization – confirms manufacturing meets international quality standards)

5.Power of Attorney (authorizing foreign distributors to register and sell products locally)

6.Commercial Invoices (used in customs processes – apostilled for compliance with trade authorities)

7.Distribution Agreements (apostilled and translated for contract enforcement in foreign jurisdictions)

“Working with Orange County Apostille made our global expansion much smoother. We were overwhelmed by the number of documents we needed to prepare and apostille, especially balancing state and federal-level requirements. Their team was incredibly responsive, ensured all documents met each country’s specifications, and delivered everything ahead of schedule. Thanks to them, our medical devices are now registered and selling across multiple countries. Highly recommend their services to any company doing international business.”