California Apostille Services for Corporations

Why Choose Us?

Our Top Services

Here at our company, we provide exceptional services that cater to your needs. Our focus is on quality, reliability, and making your experience seamless. Let us help you achieve your goals.

Fast, Reliable Federal and State Apostille Processing

We provide expedited apostille services for both federal and California state documents, ensuring your corporate paperwork—such as powers of attorney, incorporation certificates, and IRS forms—are processed quickly and correctly. Our Washington, D.C. office handles federal apostilles directly with the U.S. Department of State, while our Orange County team processes California state documents locally. This dual access allows us to turn around documents faster than traditional mail-in services.

Corporate Document Expertise

We specialize in apostilling complex corporate documents including certificates of good standing, board resolutions, commercial invoices, international contracts, and trademark registrations. Our experienced staff ensures every document is correctly prepared and meets all international legal requirements. We reduce the risk of rejections by thoroughly reviewing each submission for compliance with the Hague Apostille Convention or embassy legalization if needed.

Full-Service, White-Glove Support

We offer concierge-level support for businesses with time-sensitive international needs. Whether you’re expanding globally, opening a foreign branch, or submitting compliance documents overseas, we handle every step—saving your team valuable time. Plus, we provide real-time tracking, prompt updates, and responsive customer service to keep you informed throughout the process.

FAQ

Common Questions and Answers

What types of corporate documents can be apostilled?

Corporations can apostille a wide range of documents, including Articles of Incorporation, Certificates of Good Standing, bylaws, operating agreements, board resolutions, powers of attorney, and commercial invoices. These documents are often needed for international business dealings, legal matters, and regulatory compliance abroad. The documents must be either notarized or issued by a state or federal agency. Our team will review and prepare each document to ensure it qualifies for apostille.

Why do businesses need apostilles for corporate documents?

Apostilles are required when a corporation needs to present U.S. documents in a foreign country that is part of the Hague Apostille Convention. Common reasons include opening international bank accounts, forming foreign subsidiaries, bidding on overseas contracts, or proving legal status in another jurisdiction. Without an apostille, foreign entities may reject your documents as unofficial. Apostilles confirm the authenticity of the signature, seal, and authority behind your document.

Can I apostille corporate documents that are notarized by our in-house notary?

Yes, as long as the notary is commissioned in the same state where the business is registered and the document meets state requirements. However, the notarial certificate must be properly formatted to be accepted for apostille. We always review notarized documents to ensure compliance before submission. If needed, we can also provide notary services to ensure everything is correctly executed.

Do I need a separate apostille for each document?

Yes, each corporate document that needs to be recognized internationally will receive its own individual apostille certificate. Even if multiple documents are submitted together, each one is authenticated and processed separately. This ensures full traceability and compliance with foreign government requirements. We can process all documents in one batch to save you time and shipping costs.

Can you help us with both federal and state apostilles for corporate documents?

Absolutely. We handle both California Secretary of State apostilles and federal apostilles through the U.S. Department of State in Washington, D.C. This allows us to assist with a full range of documents—state-issued licenses and registrations, as well as federal forms like IRS 6166 or USPTO trademark certificates. Our clients appreciate having a one-stop solution for all their apostille needs.

How long does it take to apostille corporate documents?

Timeframes vary depending on whether the document is processed at the state or federal level. State apostilles can typically be completed within 1–3 business days, while federal apostilles may take 2–4 weeks unless expedited. We offer rush services for time-sensitive corporate needs. Our team will provide realistic timelines based on your specific documents and deadlines.

Are apostilled documents valid in all countries?

Apostilled documents are valid in any country that is a member of the Hague Apostille Convention. If your business is working with a non-member country, the document will need to go through embassy or consulate legalization instead of apostille. We can help you determine which process applies based on the destination country. You can check the list of member countries here.

Do we need to send original documents, or will copies work?

It depends on the type of document. For state-issued corporate documents, certified copies from the Secretary of State are typically required. Notarized documents must have a wet signature and original notarial seal. If your documents don’t meet these requirements, we can help you obtain certified or notarized versions.

Can we apostille documents on behalf of our company officers or executives?

Yes, as long as you have the legal authority or power of attorney to act on behalf of the corporation. We can also prepare a corporate resolution or POA that grants this authority and can be notarized for apostille. Many of our clients work through legal teams, admins, or compliance officers. We make the process smooth and transparent for corporate teams.

Do you offer document pickup or drop-off for businesses in Orange County?

Yes, we offer convenient pickup and drop-off services for corporate clients located in Orange County. This helps streamline your workflow and saves your team time—especially for urgent or high-volume requests. For businesses outside the area, we provide secure, trackable shipping solutions. Contact us to set up a pickup or schedule a consultation.

Documents We Can Apostille

We offer apostille services for a variety of corporate documents. Here’s a quick overview of what we can help you with:

Corporate Documents Eligible for Apostille:

1. Articles of Incorporation

•Proof that your company is legally formed and registered with the Secretary of State.

2. Certificate of Good Standing

•Confirms your business is active and in compliance with state regulations.

3. Corporate Bylaws and Operating Agreements

•Internal rules and structures of your business, often required for international banking or legal use.

4. Board Resolutions and Shareholder Agreements

•Formal decisions made by company leadership, often used in foreign transactions.

5. Power of Attorney (Corporate Use)

•Authorizes a representative to act on behalf of the company internationally.

6. Meeting Minutes

•Official summaries of corporate decisions that may be requested by foreign regulators.

7. Commercial Invoices

•Required for international trade and customs clearance.

8. Certificates of Origin

•Certify where goods are manufactured, often needed in global supply chain logistics.

9. Business Licenses and Permits

•Verifies that your business is authorized to operate in its jurisdiction.

10. IRS Form 6166 (U.S. Residency Certification)

•Confirms your corporation’s U.S. tax residency for treaty benefits abroad.

11. Trademark and Patent Registrations (USPTO)

•Used in international IP protection and enforcement.

12. Distribution Agreements or International Contracts

•Legal documents for partnerships, vendors, or customers overseas.

13. Notarized Corporate Letters or Declarations

•Custom business declarations prepared for foreign authorities.

14. Financial Statements (Notarized or CPA-certified)

•Required by international financial institutions or regulators.

15. Banking Letters or Verification of Account

•Used when opening or verifying corporate bank accounts abroad.

16. Mergers and Acquisition Agreements

•Legal paperwork for international corporate restructuring or partnerships.

17. ISO or Compliance Certificates

•Verifies compliance with international quality or safety standards.

18. Import/Export Licenses

•Needed when registering or doing business in a foreign trade zone.

19. Customs Declarations

•Required for government review in international shipping.

20. Employment Verification Letters

•Often needed when relocating employees overseas.

Translation Service
$50.00 60 minutes Book
Standard Apostille
$75.00 30 minutes Book
Same-Day Apostille Service
$350.00 30 minutes Book

Trusted by 100+ Companies in Orange County

At Orange County Apostille, over 100 businesses across Orange County trust us to handle their most important international documents with precision and professionalism. From medical device manufacturer letters and corporate powers of attorney, to complex legal paperwork like bylaws, partnership agreements, and certificates of good standing, we offer first-class apostille services tailored to corporate needs. Our team understands the urgency and accuracy required for international compliance and ensures your documents are processed quickly, securely, and correctly the first time. Whether you’re expanding globally, entering foreign partnerships, or navigating cross-border regulations, we’re your reliable partner for seamless document authentication. Trust the experts who are already trusted by Orange County’s leading companies.