A copy certification by a Notary Public is a process by which a Notary Public verifies that a photocopy of an original document is a true and accurate reproduction of the original. This service is often requested when individuals need to submit copies of important documents, such as diplomas, passports, or identification cards, for various purposes such as employment, education, or legal proceedings.
Here’s how the copy certification process typically works:
- The individual seeking the copy certification presents the original document and the photocopy to the Notary Public.
- The Notary Public compares the photocopy to the original document to ensure that it is a true and accurate reproduction.
- The individual signs a sworn statement, known as a copy certification affidavit, declaring that the photocopy is a true and accurate reproduction of the original document.
- The Notary Public then completes the copy certification by affixing their official seal or stamp to the affidavit, along with their signature, commission expiration date, and any other required information.
- Once the copy certification is completed, the individual can submit the certified photocopy as needed for their intended purpose.
It’s important to note that copy certification by a Notary Public is not the same as notarizing the original document itself. Instead, it verifies the accuracy of a photocopy of the original document. Additionally, not all documents are eligible for copy certification, and some jurisdictions may have specific requirements or restrictions regarding this service. It’s recommended to consult with a Notary Public or legal professional for guidance on copy certification requirements and procedures in your area.
