Step-by-Step Guide: How to Submit Documents to the UAE Embassy

📝 Step-by-Step Guide: How to Submit Documents to the UAE Embassy

✅ Step 1: Get the Document Notarized (If Needed)

For personal or business documents, such as:

• Power of Attorney

• University diplomas or transcripts

• Commercial invoices

• Corporate certificates

You must first have them:

• Properly notarized by a commissioned notary public in the issuing state.

• Attach a Notary Acknowledgment or Jurat where appropriate.

Note: Vital records (birth, marriage, death certificates) must be certified copies issued by the state or county.

✅ Step 2: State Authentication (Secretary of State)

Send the notarized or certified document to the Secretary of State where it was issued (e.g., California Secretary of State) for authentication.

Result: You will receive a state-level certificate of authentication.

🔗 California Secretary of State Authentication Info

✅ Step 3: U.S. Department of State Authentication

Send the state-authenticated document to:

U.S. Department of State – Office of Authentications

600 19th Street NW, Washington, DC 20006

📍 Authentication Overview & Forms

Include:

• The original document with state authentication

• Form DS-4194 (Request for Authentication Services)

• Payment: $20 per document (check or money order)

• A prepaid return envelope

Processing Time: ~2–3 weeks unless expedited via courier service or private hand-deliveries.

✅ Step 4: Legalization by the UAE Embassy

Once the U.S. Department of State issues its authentication, the final step is to submit the document to the:

Embassy of the United Arab Emirates – Consular Section

3522 International Court NW

Washington, DC 20008

📞 (202) 243-2400

🔗 UAE Embassy Legalization Page

Required Items:

• The original authenticated document

• Copy of the passport or ID of the person concerned (for personal documents)

• Cover letter explaining the purpose

• Payment:

• Personal documents: $41 USD per document

• Commercial documents: $544 USD (as of last update)

• Return prepaid shipping label/envelope

Accepted payment: Cashier’s check or money order payable to The Embassy of the United Arab Emirates.

🔁 Optional: Use a Professional Apostille & Legalization Service (like Orange County Apostille)

You can streamline the entire process for your clients by:

• Handling notarization, authentication, federal processing, and UAE embassy submission.

• Providing certified translations if required (Arabic is the official language of UAE).

• Offering secure shipping and tracking.

📌 Summary: Required Chain of Legalization

✅ Pro Tip for Orange County Apostille

Create a “UAE Legalization Package” that includes:

• Document review & prep

• All authentication steps

• Embassy submission and return shipping

• Translation (if applicable)