Academic Records

We can apostille a wide range of academic records, including high school diplomas, GED certificates, college or university diplomas, official transcripts, letters of graduation or enrollment, and certificates of completion. We also handle vocational school certificates and recommendation letters issued by academic institutions. The documents must either be signed by an academic official whose signature is on file with the Secretary of State, or be notarized as true copies before submission. If your document doesn’t meet these requirements, we can help prepare it properly. Our team ensures each academic record is eligible for apostille certification for international use.

Not necessarily. While some academic documents can be apostilled in their original form—especially if they’re signed by a school registrar—we can also apostille notarized copies. If you do not have the original, we will help you create a certified true copy and have it notarized in accordance with California notarial law. This allows us to submit the copy to the California Secretary of State for apostille. In many cases, this is the preferred method, especially for diplomas.

Once your academic document is properly prepared and ready for submission, the apostille process typically takes 1 to 2 business days. If additional notarization is required, that step may add a short amount of time depending on your availability. Rush options and same-day processing may be available for certain types of documents. Our office keeps you updated throughout the entire process. We also provide expedited mail-back with tracking for your convenience.

Yes, we can help with academic documents issued in any U.S. state, not just California. For documents from out-of-state schools, we assist with routing them to the appropriate Secretary of State that has jurisdiction over that document. We’ll determine whether the document needs to be notarized or certified before submission. This national coverage allows us to serve clients from all over the country. If your school is located internationally, we can still help prepare your U.S. records for recognition abroad.

Countries that are members of the Hague Apostille Convention of 1961 accept apostilled documents as official and legally recognized. This includes nations such as Spain, Italy, Mexico, South Korea, Germany, France, the United Kingdom, Japan, and over 120 others. If you are submitting academic credentials for university enrollment, work permits, or visa applications in one of these countries, an apostille is the correct form of authentication. If the destination country is not part of the Apostille Convention, we can guide you through the embassy or consulate legalization process instead.

If the academic official’s signature is not registered with the California Secretary of State, the document cannot be apostilled in its original form. In this case, we can assist you in creating a notarized certified copy of the document, which can then be submitted for apostille. Our notaries are experienced in handling academic documents and follow proper procedures to ensure acceptance. This step allows us to continue the process even when school officials are not directly involved. We will explain your options clearly before moving forward.

If the academic official’s signature is not registered with the California Secretary of State, the document cannot be apostilled in its original form. In this case, we can assist you in creating a notarized certified copy of the document, which can then be submitted for apostille. Our notaries are experienced in handling academic documents and follow proper procedures to ensure acceptance. This step allows us to continue the process even when school officials are not directly involved. We will explain your options clearly before moving forward.

In most cases, you should not open a sealed official transcript unless advised otherwise. If the transcript was issued in a sealed envelope with the registrar’s signature across the flap, it should remain sealed for the apostille process. If the signature is verified by the Secretary of State, we can apostille it directly. If additional notarization is required, we may guide you through creating a notarized copy instead. Our team will review your transcript and determine the correct submission procedure.

To use our mail-in service, send your documents to our office at 17875 Von Karman Ave, Suite 150, Irvine, CA 92614 with a cover letter that includes your contact information, the destination country, and your return address. We recommend using a secure and trackable shipping method. You can also email us ahead of time to confirm eligibility and receive a processing estimate. Once received, we’ll review your documents and proceed with apostille processing. Completed apostilles are mailed back using insured and trackable shipping.

Our team has years of experience handling apostilles for educational records from high schools, colleges, universities, and online institutions. We provide a secure, fast, and accurate service that ensures your documents are legally accepted abroad. Whether you need notarization, signature verification, translation, or apostille processing, we offer end-to-end support. We serve clients across California and nationwide, with both in-person and mail-in options. Our goal is to eliminate the confusion and delays so you can focus on your academic or professional goals.