You can get a document apostilled from any U.S. state without traveling, standing in line, or figuring out a government office’s procedures. A mail-in apostille service does the legwork for you. Here’s exactly how it works.
Step 1: Confirm what your document needs
Before anything is mailed, it helps to know three things: the type of document, the state that issued it, and the destination country. Those three facts determine whether you need a state apostille, federal authentication, or full embassy legalization — and whether a translation is required. When you start an order online, we confirm all of this for you up front, along with the exact price.
Step 2: Get the document in the right form
Some documents need to be an original or a certified copy; others (like a power of attorney) need to be notarized first. A few tips:
- Vital records (birth, marriage, death) usually need to be a recent certified copy from the issuing office.
- Documents you sign (affidavits, powers of attorney) generally must be notarized before they can be apostilled.
- Diplomas may need a notarized copy or a letter from the registrar, depending on the state.
If you’re not sure, we’ll tell you what’s acceptable before you send anything.
Step 3: Mail your documents in
Once you start your order, you’ll receive our mailing address and instructions. Send your documents by a tracked service so you have a record. For eligible services, you may be able to simply upload a scan instead of mailing originals.
Step 4: We process with the correct authority
This is where a mail-in service saves the most time. We submit your document to the issuing state’s Secretary of State — or to the U.S. Department of State for federal documents — arrange any required translation, and handle consulate legalization if your destination is a non-Hague country. You’re kept updated throughout.
Step 5: Your documents come back to you
When everything is complete, we return your apostilled documents by tracked, secure shipping to any address you choose — including international destinations.
The advantage: No matter which state issued your document, you deal with one company, one order, and one point of contact — instead of navigating an out-of-state government office yourself.
Apostille your document by mail
From any state, to any country, without leaving home.
Learn more: Mail-in apostille service · Apostille from any state · State vs. federal apostille