Notarization and apostille are two different steps, and whether you need the first depends on the kind of document you have. Getting this order right prevents rejected submissions and wasted time.
Documents that usually need notarization first
If a document was created and signed by a private individual — rather than issued by a government office — it typically must be notarized before it can be apostilled. Common examples:
- Powers of attorney
- Affidavits and sworn statements
- Authorization and consent letters
- Copies of passports or diplomas (certified by a notary)
- Company resolutions and agreements
In these cases, the apostille authenticates the notary’s signature and commission — so the notarization has to happen first.
Documents that should NOT be notarized
Government-issued records already carry an official signature, so they’re apostilled directly and should not be notarized. Notarizing them can actually cause a rejection. Examples:
- Birth, marriage, and death certificates
- Divorce decrees and court records
- FBI background checks
- Certified school transcripts issued by a registrar
Rule of thumb: Government issued it → apostille directly. A person signed it → notarize first, then apostille. If you’re unsure, we’ll tell you exactly what your document needs before you send it.
We handle both steps
Orange County Apostille provides notary service (in-person and mobile) and apostille processing, so your document moves from notarization to authentication without a gap. We serve clients nationwide — mail your documents in from any state.
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Learn more: Nationwide apostille services · Mail-in apostille